The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access.
A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The University discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement personnel health staff for all students and Department of Athletics staff for members of intercollegiate athletic teams); a person or company with whom the University has contracted as its agent to provide a service instead of using University employees or officials (such as an attorney, auditor, collection agent or bookstore); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, an employee assisting another school official in performing his or her tasks, or a school official at another institution that is providing a location for the delivery of University courses. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional or contractual responsibilities for the University. Upon request, the University also discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
The University specifically discloses that pursuant to its contract with BBA, Corporation d/b/a “Reddie Bookstore” the University has determined that BBA is a “school official” with a legitimate education interest in receiving certain information about each currently enrolled student so that BBA can provide students with the ability to reserve textbooks remotely. As a result, the University will provide BBA with each currently enrolled student’s identification number and class schedule. Students may refuse to let the University disclose their identification number and class schedule to BBA by providing written notice using the attached form to the Office of the Vice President of Student Services by January 30, 2015.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-5901
5. The right to opt out of disclose of directory information. The University may disclose directory information without a student’s prior written consent. Directory information includes the student’s name; photograph, video or digital image; classification; major field of study; and any degrees, honors or awards received. However, students have the right to refuse to let the University provide directory information by providing written notice by January 30, 2015, using the attached form to the Dean of Students that all or part of the his or her directory information may not be released without prior consent.
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